Demystifying the ATS: What You Really Need to Know

If you’ve applied to jobs recently, chances are you’ve heard someone say: “Make sure your resume has the right keywords to get past the ATS!”

Let’s break that down.

What Is an ATS?

ATS stands for Applicant Tracking System—it’s the software companies use to manage job applications. When you upload your resume, fill in info, and hit "submit," you're using the front end of an ATS.

On the back end, recruiters use it to sort, search, and manage candidates. They may filter by job title, review answers to screening questions, or even search past applicants for future roles. Some ATS platforms use AI or machine learning to compare your resume to a job posting and generate a match score, with higher scores being prioritized by recruiters first.

So, the idea of "getting past the ATS" is less about tricking a robot and more about:

• Filling out the entire application
• Including relevant keywords, skills, and education
• Submitting successfully

How to Be "ATS-Friendly"

Here’s how to work smarter with the ATS:
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• Use a boring format: ATS places nicer with boring resume formats: think one column, all black font, and classic headings like "Skills" and "Professional Experience"
• Complete every part of the application: yes, even optional questions

• Mirror the job description: pull keywords (skills, tools, soft skills) into your resume
• Use the job title: if you’ve never held it before, add a headline or summary at the top (e.g., "Healthcare professional seeking Project Manager role")
• Try tools like Jobscan to compare your resume with the job description
• Make sure your education and skills match: if the position wants a master's degree, make sure your master's degree is on your resume. Similarly, if the position specifically calls out "Microsoft Excel" experience, ensure "Microsoft Excel" is listed exactly in your Skills Section
  • ​Note: don't lie! Only include skills and education that you actually have!

The Bottom Line

Yes, your resume matters. Having an ATS-optimized resume can't hurt!

But even more important? Making real connections. A well-optimized, ATS-friendly resume paired with intentional networking (hello, LinkedIn!) is your best strategy.